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About us

Don’t just function, flourish. With EVT Connect Hospitality. The EVT Connect Hospitality team is trusted for delivering best-in-class commercial insight, operational excellence, and revenue performance across a dynamic portfolio of hotels.

We exist to create experiences and properties that escape the ordinary, guided by our Vision, Purpose, and Values of Empowerment, Possibilities, and Community.

At EVT Connect Hospitality, we achieve success by growing revenue above market, maximising assets, and driving business transformation through strong commercial leadership and collaboration.

Position Overview:

The Hotel Assistant Financial Controller (AFC) is responsible for the daily financial and accounting operations for a portfolio of hotels across Australia and/or New Zealand. There are a total of 23 hotels (and growing), ranging from limited and mid-scale to luxury and lifestyle sectors. Depending on the complexity, an AFC typically manages 3 to 8 hotels. This role is pivotal in ensuring financial accuracy and efficiency, requiring a strong technology mindset and a focus on automating recurring tasks to streamline processes.

The AFC reports directly to the Financial Controller (FC) and collaborates closely with the Accounts Payable (AP) Manager and the Accounts Receivable (AR) Manager to ensure seamless collections and payments for the designated hotels. Additionally, the AFC works with the Offshore Delivery Team to ensure the accurate recording of daily transactional activities, such as revenue journals and bank reconciliations.

The AFC is focused on both the commercial side of the business as well as compliance and reporting. The AFC will ensure the continued improvement of processes which will in turn deliver meaningful management reporting including accurate profit and loss, balance sheet integrity, surprise free audits, yearly budgeting process, monthly forecasting, working capital and cash control.

Key Responsibilities include:

Month-end

• Responsible for the accurate and timely month end close process, including but not limited to:
  • Ensure monthly prepayments are correctly amortized posted to the general ledger (GL);
  • Ensure monthly accruals are correctly accounted for and posted to the GL;
  • Prepare balance sheet reconciliations;
  • Reconcile PAYG and GST with supporting documentation, cleared in the GL and lodged with both the ATO and Inland Revenue;
  • Reconcile all intercompany transactions;
  • Set up new fixed assets and run depreciation for the relevant entities;
  • Calculate intercompany recharges; and
  • Ensure all payroll journals have been recorded for the month.
• Support the sign-off of recurring finance related matters within the hotel (e.g. employee expense reports, tips report).

Reporting & Analytics

• Produce accurate monthly EOM reporting (BS, P&L, Key metrics, Commentary) within stipulated timeframes, reviewed with the General Manager / Hotel Manager and Financial Controller.
• Responsible for Food & Beverage outlet operating analysis and COS tracking with the Executive Chef and R&B Directors (if applicable).
• Check the daily revenue flash for accuracy and investigate unusual transaction with the appropriate department manager.
• Responsible for monitoring and controlling the cashflow for the properties.
• Support strategies to improve the profitability of the hotels.
• Support the preparation and review of the annual budgets and monthly forecasting.
• Support the FC to represent the finance department for relevant hotels during monthly management meetings.

Payroll & Compliance

• Oversee payroll preparation, accuracy checks, and bank submission.
• Ensure compliance with applicable aware provisions, tax legislation, and HR regulations; advise department managers as required.
• Adhere to all payroll controls and wages disbursement procedures.
• Maintain accurate and complete employee files.
• Understand the rostering system and oversee that payroll costs are recorded in the correct department.
• Prepare and lodge all statutory returns (GST, FBT, and other compliance documentation) by required due dates.

Accounts Payable & Purchasing

• Collaborate closely with Accounts Payable (AP) Manger to ensure all invoices are authorised in accordance with hotel policy, correctly coded, and matched to goods received and purchase orders.
• Oversee reconciled creditor statements and authorise timely EFT and cheque payments.
• Oversee purchasing procedures, monthly stock takes, and accurate cost-of-sales calculations; address any variances promptly.

Accounts Receivable

• Collaborate with Accounts Receivable (AR) Manager to review guest ledger and delinquent debtors weekly, taking necessary action to ensure collection of outstanding balances.
• Collaborate with AR Manager to develop, implement, and administer appropriate credit policies and procedures.

Internal Controls & Risk Management

• Implement and maintain accounting controls across payroll, cashiering, accounts payable, and accounts receivable to safeguard hotel assets and ensure data integrity.
• Enforce a disciplined financial control environment throughout the hotel.
• Participate in risk management and ensure the hotel remains compliant with all current legal requirements.
• Support internal and external audits with timely and accurate documentation. Responsible for any audit findings and follow-up.

Stakeholder management

• Build trust relations with key partners and stakeholders and support the FC who is the local point of contact for hotel staff on finance related matters.
• Advises the HM/GM and Vice President Hotel Finance on existing and evolving operating/financial issues.

Offshore delivery team

• Be the first point of contact for the offshore team and guide and support them in recording transactions.

Process and Policy

• Actively involved and support the ongoing evaluation of finance Standard Operating Procedures (SOPs) and responsible to raise shortcomings in design and implementation of the SOP’s.
• Ensure all finance SOPs are operating effectively.
• Ensure breaches in finance SOPs are investigated, escalated and measures are put in place to rectify.

System & Procedures

• To effectively use and monitor all hotel financial systems (ERP, Procurement, Payroll and BI) with a view to improving and streamlining procedures.
• Ensures compliance with management contract and reporting requirements.
• Ensures compliance with standard and local operating procedures.

People & Culture

• Be part of a team that works together with trust and takes responsibility to meet the goals of the department and the hotel.
• Support training initiatives with particular emphasis on coordinated and structured on the job training aligned with service standards and service procedures.
• Ensure adherence to legal guidelines, compliance protocols and in-house policies across Group to maintain the Group businesses’ legality and business ethics and to ensure the protection of the licence to operate the Group businesses.

Responsible Business

• Ensure compliance to all Group security and safety standards including but not limited to cyber/technology security such as password security.
• Strictly adhere to company policy concerning local Consumer and Competition laws, gifts and bribery and data privacy regulations.
• Champion the identification and reporting of hazards, evaluation or risks, and design and implementation of hazard and control measures.
• Facilitate the reporting and investigation of injuries and illnesses arising from workplace activities, recommend and implemented corrective actions as required, to prevent or minimise the chance of recurrence.
• Actively report workplace hazards, injuries & accidents arising from workplace activities, providing recommendations for corrective actions to prevent or minimise the chance of recurrence.
• Maintain exemplary department standards of behaviour and appearance and attitude as expected by Group’s code of conduct.
• Implement relevant financial control procedures and systems; maintain records for internal and external audits; ensure compliance with government regulations and contractual agreements.
• Seek opportunities to communicate alignment between clients’ corporate priorities, Group and clients’ responsible business goals.
• Demonstrate a sound awareness of WH&S policies and procedures and ensures all procedures are upheld across the department.
• Develop awareness and reputation of the hotel and brand in the local community and promote team member involvement in community outreach efforts.
• Assume responsibility for duty of care and adhere to occupational, health and safety legislation, policies and procedures.
• Strictly adhere to company policy concerning Trade Practices and Consumer Laws, gifts & bribery & data privacy regulations.
• Demonstrate a sound awareness of all relevant Environmental Social Governance (ESG) policies & frameworks, actively championing the One Earth, Countless Experiences by Group brand principles in all duties and responsibilities.
• Enforce adherence to legal guidelines, compliance protocols and in-house policies across this role to maintain the Group Businesses’ legality and business ethics and to ensure the protection of the license to operate the Group Businesses; and
• Carry out other tasks and duties as may reasonably be required to achieve the company’s objectives and deliver its intended business outcomes at the request of your manager or designate.

Reporting & Performance Metrics

Reports to: Financial controller

Direct Reports: None

Performance Metrics: KPIs TBC

Experience, Knowledge and Skills

The successful candidate will have:

• 5 + year plus experience within hotel finance of which 1 in a similar role. 
• The ability to work to deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Experience in NetSuite and / or SunSystem (preferable).
• Self-motivation and a drive to succeed with the willingness to work as part of a high-performance team.
• A demonstrated sense of initiative, problem solving capability and ability to work with little supervision.

Qualifications

CPA or CA qualification preferred or alternatively in the process of obtaining these

Key Relationships

• Finance team members / Offshore accounting team
• General Managers / Hotel Managers
• Hotel Department Heads
• Asset Managers

The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.