About Us

Located in the heart of Brisbane, voco Brisbane City Centre and Hotel Indigo Brisbane City Centre offer two distinctive hotel experiences under one destination. Combining contemporary accommodation, flexible event spaces, exceptional dining, and genuine hospitality, we create memorable experiences for business and leisure travellers alike.

We're looking for an organised, customer-focused Meetings & Events Coordinator to join our Commercial team. In this role, you'll coordinate meetings, conferences, corporate functions, weddings, and social events, ensuring every event is delivered seamlessly from enquiry through to completion. Working closely with clients and internal departments, you'll help create memorable experiences while supporting the commercial success of both hotels.

What You’ll Do

• Coordinate meetings, conferences, corporate functions, weddings, social events, and group bookings from enquiry through to execution
• Prepare proposals, contracts, Banquet Event Orders (BEOs), event resumes, and other client documentation
• Act as the primary point of contact for clients throughout the planning process
• Liaise with Food & Beverage, Kitchen, Front Office, Reservations, Finance, and Operations teams to ensure every event runs smoothly
• Conduct site inspections and assist with client meetings and familiarisation visits
• Coordinate rooming lists, event timelines, menus, floor plans, audio visual requirements, and event logistics
• Maintain accurate bookings and client information across hotel systems
• Support forecasting, reporting, invoicing, and administrative functions within the Commercial team
• Ensure client requirements are communicated effectively to operational teams to deliver exceptional guest experiences
• Build strong client relationships to encourage repeat business and long-term partnerships
• Assist with sales initiatives, promotional activities, and hotel events where required

About You

• Previous experience in Meetings & Events, Conference & Events, Sales Coordination, or Hotel Operations
• Excellent organisational skills with the ability to manage multiple events and competing priorities
• Passion for delivering outstanding customer service and memorable guest experiences
• Strong communication and relationship-building skills
• High attention to detail with excellent administrative and time management abilities
• A proactive, solutions-focused approach with the ability to work independently and collaboratively
• Experience using hotel systems such as Opera, Event Temple, or similar platforms is highly regarded
• Intermediate Microsoft Office skills
• Qualifications in Hospitality, Business, or Event Management (desirable)
• Full Australian working rights

Why Join Us?

At voco Brisbane City Centre and Hotel Indigo Brisbane City Centre, we believe our people are at the heart of everything we do. We foster a collaborative, supportive, and inclusive workplace where individuality is valued and career development is encouraged.

We offer:

• Career development opportunities within a growing hotel portfolio
• Ongoing learning and professional development
• Hotel employee discounts across participating IHG properties
• A supportive and collaborative team culture
• Wellbeing initiatives and employee benefits
• The opportunity to help deliver exceptional meetings, conferences, and events across two leading Brisbane hotels

Apply Now

If you're passionate about creating memorable events and enjoy working in a fast-paced hospitality environment, we'd love to hear from you.

Join the team at voco Brisbane City Centre and Hotel Indigo Brisbane City Centre and help create exceptional experiences for every guest and client.